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CardExchange Corporate Solutions

Implementing Security in a Corporate World

Within the corporate market it is essential that employees and visitors are correctly identified and tracked to ensure their safety and security.

Generally, all employees will have a visible ID card printed with details such as the holder’s photo, name, ID number and an issue date. This same card will also be used for access control and will usually be a contactless smart card such as a MIFARE® Classic or MIFARE® DESFire. The user simply presents their card to the reader for it to be verified. The reader will look-up their record in a central database to grant or deny access through each door or barrier.

In high security environments, the same card is often used to log onto the holder’s computer. The holder will insert it into a contact or contactless smart card reader and will then enter a password or scan their fingerprint to verify that they are the holder. Then and only then will it allow them to log onto the computer. As soon as this card is removed the holder is automatically logged off.

Keeping with identification, it is often necessary to issue car parking passes or permits to employees which will sometimes be used to gain access through a car park barrier or as a more simple visual identification that the vehicle is authorized to park in a specific location.

CardExchange® Producer makes the production process of any type of ID or access control card incredibly simple. With just a few clicks, the operator can find a card holder record, take a photo, capture a digital signature, scan a fingerprint, and print a card. At this point the card is automatically encoded, ready to use with all of the access control systems on site.

For visitors the requirements are different. It is important to know which visitors are in the building, when they arrived, when they are due to leave, why they are in the building, and who they are with. In the event of the building being evacuated, it is essential that an accurate report can be quickly and easily produced for the emergency services detailing which visitors are on site.

Generally visitors will need to display a visitor pass of some kind, but the consideration is what type of pass this will be and how it will be printed. If a visitor is coming for a one hour meeting it is not cost effective to print them a full color photo ID card on plastic. In this instance, a cardboard or paper pass printed using a thermal or inkjet printer may be more suitable. In some cases the visitor will need to be issued with an access control card granting them limited access through a number of doors or barriers depending on where in the building they will visit. A rewrite card is a good option for issuing a visitor pass which can incorporate access control features and be re-used many times.

The visitor may also need to sign a non-disclosure agreement, read and agree to site health and safety rules, or have a temporary parking pass issued. These items are normally printed on a standard inkjet or laser paper printer.

To ensure the smooth operation of the reception, it is essential that large groups of visitors such as those arriving for an event or training course, can be quickly and easily checked-in, either as a group or on their own. Printing visitor passes in advance will speed up this process, as will using a barcode to simply scan the visitor in and out.

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The visitor experience can be improved even further by using a self-service kiosk to let them check themselves in. This is achieved by texting or emailing them a meeting confirmation containing a barcode which they scan at a kiosk on arrival. They confirm they are the visitor, take their own photo (if required) and print their pass. To check-out at the end of their visit, they simply scan the barcode on their pass at the kiosk.

CardExchange® Visitor manages all of these processes from pre-booking an event, emailing self-check-in invitations through the entire check-in process, as well as visitor pass printing, evacuation report production, and check-out.

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